Visa for International Students and Staff

Uncategorised

Last updated: 21 September 2022

immigration officers at PSU

    Guidance for Immigration Procedures (PDF)       Warning Of Overstay

 

COVID-19 Updates

 

Housing Report

The owner of the residence where PSU foreign staff and students reside must submit the "Notification for Owner of Residence where Alien has Stayed" / TM. 30 to local immigration authorities within 24 hours after the first arrival in Thailand, and each time after re-entering Thailand from abroad. The housing report (TM 30) is also needed for foreigners travelling to other provinces inside Thailand.

  • For students staying at the PSU International Dormitory, contact Ms. Chuthiphon (Jane) at the Dormitory Office, Division of Student Development and Alumni, to submit the TM. 30 form online for the students. Copies of passport, current visa and departure card need to be supplied along with the TM 30 form.
  • The faculty can notify the residence for their students online (http://extranet.immigration.go.th/) or in person at Hat Yai Immigration Office. For more information about notification of residence, please see https://www.immigration.go.th/
  • For staff staying at an accommodation inside PSU Hat Yai campus, please contact Ms. Nongyao Ruyan at the Physical and Environment Division (housing division), located on the 3rd floor of President’s Office Building, to submit the TM.30 form online for the staff. Copies of passport, current visa and departure card need to be supplied along with the TM 30 form.
  • For staff and students staying outside the campus, the owner of the apartment, guesthouse, landlord or hotel manager accommodating foreign nationals legally on a temporary basis, must submit the TM. 30 form along with a copy of his/her national ID card and a copy of the house registration book, both signed by the owner. Copies of resident student/staff's full passport, current visa and departure card need to be supplied as well.
  • When notification is complete, foreign staff/students need to make sure they receive a Receipt of Notification from the owner of residence. This receipt must be presented for the one-year extension.

 

Necessary Documents for Immigration Affairs

1. One-year Visa Extension

1.1 For Employees: Non-Immigrant Visa “B”

  1. Application Form (TM.7): completed and signed
    • If printed: needs to be a single-page, double-sided document.
  2. Foreign National Information Form: completed and signed (print as one double-sided page)
  3. Acknowledgement Form: completed and signed
  4. Consent to Disclosure of Information: completed and signed
  5. Acknowledgement of Penalties for Visa Overstay
  6. Passport (valid for no less than 6 months)
  7. Passport Photocopies (signed by the applicant): all non-blank pages
  8. Work Permit: original and signed photocopies of all non-blank pages
  9. Departure/Arrival Card: original and photocopy
  10. Cover letter addressed to Immigration Office, by the university / faculty (in Thai)
  11. Official Letter of Employment from the university/faculty
    • If copy: to be signed and stamped by employer.
  12. Original Employment Contract from university/faculty
    • If copy: to be signed and stamped by employer.
  13. Valid English proficiency certificate (TOEFL/TOEIC/IELTS)
    • Except nationals of the following countries: USA, Canada, Australia, New Zealand, UK
    • Except teachers of languages other than English (e.g. Chinese language teachers)
    • Minimum score: TOEIC 600 or equivalent
  14. Teaching schedule / job description
  15. Copy of diploma / certificate (showing the original may also be required)
  16. Income Tax Return Form for General Staff (ภ.ง.ด.91)(for employment longer than one year)
  17. Receipt of Notification certifying the housing notification
  18. Color photo showing the employee together with the employer (person who signed the employee's latest contract)
  19. 2-4 color photos showing the employee while working
  20. One recent passport-sized photograph (2 inches / 4 x 6 cm)
  21. Image showing the location of the workplace, including latitude and longitude data (can be obtained via Google Maps)
  22. Application Fee: 1,900 Baht

Remarks:

    • One can submit the documents not more than 45 days in advance. If the one-year visa expires, there is a fine of 500 Baht per day of overstay, but not exceeding 20,000 Baht in total. May also be banned from entering the country for a certain number of days.
    • Application must be made in person.
    • Note: a Criminal Record Certificate may be requested from some applicants, depending on the immigration officer's discretion.
    • The visa extension may be shorter than one year, depending on the employment contract expiry date.
    • Note: when applying at the Hat Yai Immigration Office, applicants must be accompanied by Thai PSU staff. 
      • Appointment must be scheduled with the Immigration Office prior to visit for visa extension. The Thai PSU staff should make the appointment with Immigration online.
    • Faculty taking family members to proceed their extension of stay at the Immigration Office must request a Letter of Attorney from the Dean of the faculty. This letter can be requested along with the official request letter for visa extension.

 

 

1.2 For Students: Non-Immigrant Visa “Ed”

  1. Application Form (TM.7): completed and signed
    • If printed: needs to be a single-page, double-sided document.
  2. Foreign National Information Form: completed and signed (print as one double-sided page)
  3. Acknowledgement Form: completed and signed
  4. Consent to Disclosure of Information: completed and signed
  5. Acknowledgement of Penalties for Visa Overstay
  6. Passport (valid for no less than 6 months)
  7. Passport Photocopies (signed by the applicant): all non-blank pages
  8. Departure/Arrival Card: original and photocopy
  9. Official Letter from the university/faculty
  10. Current Record of Study ("Study Result") page, printed from the SIS university system, certified (signed) by the official signatory of the letter mentioned above, and bearing the official stamp of the university.
  11. The "Registration Result" page printed from the SIS university system, certified (signed) by the official signatory of the letter mentioned above, and bearing the official stamp of the university.
  12. Current Course Curriculum (issued by the student's faculty)
  13. Class schedule (can be printed from SIS system)
  14. Receipt of Notification certifying the housing notification
  15. Copy of Scholarship Agreement
    • Only for international students receiving scholarship from PSU.
    • To be obtained from the PSU Graduate School.
    • Must be stamped and signed by the PSU authority.
  16. A color photo showing the student with the dean of the faculty
  17. 2-4 color photos showing the student studying in class & joining activities at the faculty
  18. One recent passport-sized photograph (2 inches / 4 x 6 cm)
  19. Image showing the location of study, including latitude and longitude data (can be obtained via Google Maps)
  20. Application Fee: 1,900 Baht

Remarks:

    • One can submit the documents not more than 45 days in advance. If the one-year visa expires, there is a fine of 500 Baht per day of overstay, but not exceeding 20,000 Baht in total. May also be banned from entering the country for a certain number of days.
    • Application must be made in person.
    • Note: a Criminal Record Certificate may be requested from some applicants, depending on the immigration officer's discretion.
    • The visa extension may be shorter than one year, depending on the graduation date.
    • further informative list of ED visa procedures (unofficial, unaffailiated source)
    • Note: when applying at the Hat Yai Immigration Office, applicants must be accompanied by Thai PSU staff. 
      • Appointment must be scheduled with the Immigration Office prior to visit for visa extension. The Thai PSU staff should make the appointment with Immigration online.
    • Students taking family members to proceed their extension of stay at the Immigration Office must request a Letter of Attorney from the Dean of the faculty. This letter can be requested along with the official request letter for visa extension.

 

1.3 For Family Members: Non-Immigrant Visa “O”

  • Application Form (TM.7): completed and signed
    • If printed: needs to be a single-page, double-sided document.
  • Foreign National Information Form: completed and signed (print as one double-sided page)
  • Acknowledgement Form: completed and signed
  • Consent to Disclosure of Information: completed and signed
  • Acknowledgement of Penalties for Visa Overstay: completed and signed
  • Passport (valid for no less than 6 months)
  • Passport Photocopies (signed by the applicant): all non-blank pages
  • Departure/Arrival Card: original and photocopy
  • Spouse Passport: original and copy of all non-blank pages (signed by spouse)
  • Official Letter from the university/faculty
  • Marriage Certificate (for spouse) / Birth Certificate (for children):
    • original and copy (signed by the applicant)
    • certified translation by applicant’s country embassy in Thailand (in English/Thai language in case the original is in another language), bearing the embassy’s stamp.
      • in case of documents already translated in English language in the home country (even if it is certified by a Ministry), a certified copy from applicant’s country embassy in Thailand of this translation, bearing the embassy’s stamp, is requested.
  • Receipt of Notification certifying the housing notification
  • 2-4 color photos of applicant and spouse together / family together inside their residence in Thailand
  • One recent passport-sized photograph (2 inches / 4 x 6 cm)
  • Image showing the location of study / work of spouse, including latitude and longitude data (can be obtained via Google Maps)
  • Application Fee: 1,900 Baht

Remarks:

    • Additional documents may be requested by the Immigration Office as deemed necessary
    • One can submit the documents not more than 45 days in advance. If the one-year visa expires, there is a fine of 500 Baht per day of overstay, but not exceeding 20,000 Baht in total. May also be banned from entering the country for a certain number of days.
    • Application must be made in person.
    • Note: a Criminal Record Certificate may be requested from some applicants, depending on the immigration officer's discretion.
    • Note: when applying at the Hat Yai Immigration Office, applicants must be accompanied by Thai PSU staff. 
      • Appointment must be scheduled with the Immigration Office prior to visit for visa extension. The Thai PSU staff should make the appointment with Immigration online.
    • Faculty taking family members to proceed their extension of stay at the Immigration Office must request a Letter of Attorney from the Dean of the faculty. This letter can be requested along with the official request letter for visa extension.

 

2. 90-day Report Necessary Documents

  1. Application Form (TM.47): completed and signed
  2. Passport (valid for no less than 6 months)
  3. Passport Photocopies (signed by the applicant) of:
    1. the main page with your photo on it
    2. current/valid (one-year) visa
    3. Departure/Arrival Card
    4. first Non-Immigrant visa used to enter Thailand
  4. the Departure/Arrival Card itself
  5. Previous 90-day record

Remarks:

    • There is no fee for this report.
    • One can submit the documents even 15 days in advance or seven days after the expiry date. After these seven days, an expired 90-day report carries a 2,000-Baht fine.
    • In case of traveling abroad, the day-count for the due date of the 90-day Report will restart upon your re-entry into Thailand. (Count 90 days from the entry date stamped in the passport.)

 

3. Re-entry Visa/Permit

  1. Application Form (TM.8): completed and signed
  2. Passport (valid for no less than 6 months)
  3. Passport Photocopies (signed by the applicant) of:
    1. the main page with your photo on it
    2. current/valid (one-year) visa
    3. Departure/Arrival Card
    4. first Non-Immigrant visa used to enter Thailand
  4. the Departure/Arrival Card itself
  5. One recent passport-sized photograph (2 inches / 4 x 6 cm)
  6. Application Fee: 1,000 Baht for single entry; 3,800 Baht for multiple entry

Remarks:

    • The re-entry visa can be available for one year, but no more than the availability of one’s current one-year visa.
    • Application must be made in person.

 

Hat Yai Immigration officers will come to PSU Hat Yai Campus to assist foreigners with necessary
immigration affairs (except work permit) usually on the last Wednesday of each month at the President’s Office Building.
(Service temporarily suspended due to the COVID-19 pandemic.)

Thai Immigration Bureau website    Thai Department of Consular Affairs website

Application Forms to Download

 

Visa procedure for International Students

The chart below indicates the required visa procedure for international students at PSU. For more information regarding this matter, visit the Thai Department of Consular Affairs.

visa procedures



 

Work Permit (application at the Thai Labor Department)

Foreigners working in Thailand must obtain a Work Permit from the Thai Labor Department, which has to be renewed yearly at the same office. You must hold a Non-immigrant Visa before you can apply or be issued a Work Permit. The Work Permit is required in order to work legally in the Kingdom of Thailand. Working without a Thai Work Permit might cause severe consequences.

Work Permit: First-time Application

Required documents:

  1. Foreign National Information Form: completed and signed (print as one double-sided page)
  2. Completed Application Form (WP25) and Form of Employment Certification
  3. Three recent passport-sized photographs (4 x 6 cm)
  4. Passport: original and photocopies of all non-blank pages (signed by the applicant)
  5. A medical certificate
  6. Copy of the employment contract in both Thai and English
  7. Copy of University Order
  8. Official letter from university
  9. Map of Employer’s Premises
  10. Application fee: 100 Baht
  11. Work Permit fees:
           750 Baht (not longer than three months);
           1,500 Baht (longer than three months but not exceeding six months);
           3,000 Baht (longer than six months but not exceeding one year)

 

Work Permit Renewal

Required documents:

  1. Completed Application Form (WP.25) and Form of Employment Certification
  2. Work Permit: original and photocopies of all non-blank pages (certified by the applicant)
  3. Passport: original and photocopies of all non-blank pages (signed by the applicant)
  4. A medical certificate
  5. Copy of the employment contract in both Thai and English
  6. Copy of University Order
  7. Official letter from university
  8. Income Tax Return Form for General Staff (ภ.ง.ด.91)(for employment longer than one year)
  9. Map of Employer’s Premises
  10. Application fee: 100 Baht
  11. Work Permit fees:
           750 Baht (not longer than three months);
           1,500 Baht (longer than three months but not exceeding six months);
           3,000 Baht (longer than six months but not exceeding one year)

 

Work Permit: Important Notes

  • any documents in a foreign language other than English must be translated into Thai and certified by an academic Thai native speaker
  • every university document must be certified by the university’s authorized person or appointee and bear the university seal
  • every copy of the applicant’s documents needs to be certified (signed) by the applicant.
  • the foreigner can perform only the job stated in the work permit and only for the specific employer; if you change employers or place of work, you must make a new application.
  • if you resign or are terminated or laid off, according to the law, within 10 days of this, you must return your work permit to the Labor Department. 
  • the foreigner has to carry the work permit at all times, especially at the workplace and during working hours.